St. Andrews Homeowner’s Association – Board of Directors

 

Please contact your Board of Directors if you have questions, suggestions, or comments by e-mail at: saha.board@webbox.com 

 

Len Mitchell                 Chairman

Keith Armstrong           Vice Chairman

Dave Colbeck              Secretary

Bill Cooper                   Treasurer

Gordon Reid                Member

 

05-04-09 – Agenda of Next Board Meeting

 

MEETING – call to order by the President Len Mitchell.

 

MEMBERS PRESENT - Len Mitchell, Keith Armstrong, Dave Colbeck, Bill Cooper, Gordon Reid, and Christy Ewing (MLDC).

 

MINUTES of October 23, 2004 approval as presented.

 

OLD BUSINESS

 

FINANCIAL REPORT

Bldg Reserve Amounts: Bldg1  $22927,  Bldg2   $30680,  Bldg3   $20655,  Bldg4   $22982,  Bldg5   $22575,  Bldg6   $21258,  Bldg7   $17559.

Audits-Gordon Reid indicated when first elected on the board he did an informal audit. This should be continued annually to provide owners an explanation about the reserves and where their money is fiscally located.

Informal Audit- Gordon Reid has indicated he will do an informal Audit prior to the June 2005 annual meeting.

Director of Operations- Christy Ewing informed the Board she will no longer be Director of Operations after training in new position (5 to 6 months). Christy will still act as liaison to the Board.

Reserves- Reserves are adequate at this point for all buildings and we maintain the status quo for the next budget year.

 

NEW BUSINESS

Proposed increase to size of Board- Len Mitchell indicated that board of the Master HOA, which provides for a seven, member board. Discussion followed and it was felt that Bldg l should have official representation. The bylaws will be reviewed but it may be costly venture to consult all owners and it would appear that we need a 75% majority of voting Unit Reps- Len will follow through on this matter

Proxy Voting- Len Mitchell indicated the Bylaws, for the Master Board, are set so that we have approval to use proxy voting. This is essential for the Timeshare Owners to allow owners who are not totally interested in operational concerns to have a voice if necessary. This board should have proxy votes for all Unit Reps. We need a Unit Rep for each unit, which we do not currently have. It was indicated that while Proxies were approved by the new bylaws they have to come up for a vote of the membership as a whole to be approved or disapproved. This will up as an amendment at the 2005 Annual meeting of the Master HOA. Article 3 Sec 4.

Master Board- Len Mitchell advised that the new Master Board makeup be-2 Timeshare Reps, 2 Whole Unit reps and three at Large. It would nice to have Timeshare Owners to run for the Board and as well would encourage SAHA board members to run as well.

 

DATE OF NEXT MEETING - Date is set for the first Saturday in June of 2005, the AGM

 

TERMS of OFFICE - Bill Cooper and Gordon Reid come up for Re-election in 2005

 

ADJOURN

 

 

 

 

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